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Why should you use inflatable structures at your next conference?

Posted by Evolution | Posted on March 23, 2018

Conferences are an exciting way of gathering like-minded people together to talk, learn and share ideas. With the numbers of attendees growing year on year, conference organisation and planning is becoming trickier. From breakout spaces to lounges and catering, there is a lot to consider. Below you can find a little help from us! Our structures are a great addition to any conference, providing solutions to several issues that crop up regularly.

1. Creating a ‘Wow’ Factor

Event planning involves creating unique and exciting spaces. Every company would like to have the most memorable event and this is no different when it comes to conferences. Draping used within exhibition halls has been done over and over again, and it’s not the most attractive of solutions. Conference rooms, although being great in appearance, aren’t always capable of dealing with large numbers of delegates. The Evolution Dome range comprises the best of both worlds, providing a unique and visually striking space, with enough room for hundreds of delegates. The structures are modern and contemporary in appearance with a bright white finish and a can be given a wash of colour with our LED light system. The air design is eye-catching and innovative, making a great talking point for attending delegates.

2. Space

Our range of inflatable event structures comes in a wide variety of sizes. From small pods all the way up to 800 capacity domes. The Dome and Cube ranges have high ceiling heights, creating an airy and comfortable environment. The large structures provide ample space for large projection screens and AV equipment. The added benefit of using an inflatable structure is that it is entirely air supported – no truss or poles! It means that wherever your delegates sit, they will have a clear view and no space is wasted.

3. Quick Turnaround

Conference venues can be costly to hire. A one-day event can end up having several days of prep work involved prior to starting. To keep costs down the obvious solution is to make the venue hire as short as possible. However, this isn’t easy to do. A lot of AV equipment, furniture and catering take time to install, ready for use. Evolution Dome’s structures, however, don’t fall into this category. Our smallest structures can be popped up in a matter of minutes, and even the largest in the range can be installed in a day. We can have a range of structures including a conference theatre, breakouts, and a lounge area up in one morning and signed over by the afternoon, allowing other contractors the time and space to complete work. This saves time as well as cuts the cost of the overall event considerably.

4. Organisation and Signage

The larger a venue is, the harder it becomes to navigate around. Maps and guides are great, but not always practical when dealing with large numbers of people. The Evolution Dome range can prove to be a great tool when planning a conference. Each structure can be lit with LED battens, providing a full-colour wash. The battens can be programmed to any colour with an RGB reference. This then creates an easy-to-spot point to navigate to. For example, a red dome could hold one break out session, whilst a blue dome is the venue for the conference. To make things even easier, we also provide Dacron branding stickers. These can be applied directly to the structures to label each dome/conference room.

5. Noise

Conferences can become noisy very quickly. With delegates moving around from one area to another, registering, having breaks and several sessions going on at the same time, it can become hard to keep this to a minimum. Our domes and cubes offer a quick and easy solution to this. The inflatable event structures have air walls, which absorb sound and noise. Rather than bouncing and echoing, the inflatable walls of the structures absorb sound, preventing it from traveling any further. This means that with the addition of doors, the structures in the Evolution Dome range can make conference and break out spaces quiet and allow what is going on inside to take centre stage. It also allows several structures to be placed closely together, without the worry of noise over spilling into the session next door.

6. Indoors or Outside

Venues can be tricky to find. Some may be too big, some too small, and others simply don’t fit the purpose. Evolution Dome structures can be installed anywhere, allowing you to create a venue from scratch. The high wind rating of 55mph means that structures are strong, tough and able to deal with bad weather conditions. They can be installed on grass or hard standing, or indoors at exhibition centres and event venues. This provides you with several options and the room to be as creative and unique as you like.